BIOGRAPHY

Hey there, my name is Pande Wahyu, but you can call me Pande or Andy. Im 24 Years Old, living in Bali, Indonesia My passion for festival music, especially EDM, began during my senior high school years, giving me over eight years of enthusiasm in the field. I am currently working at Cafe Del Mar Bali as an Event Coordinator, where I leverage my love for music and strategic expertise to create and manage successful events & entertaiment.
I excel in handling events from inception to execution, with a strong focus on organization and strategic planning. My role involves meticulous budget planning to attract regional audiences, maximizing budget efficiency to boost revenue and awareness. By thoroughly researching and understanding what makes an event profitable and suitable for the venue.
My contributions account for a +90% profit gain from the event side, compared to the previous year, showcasing my ability to significantly drive financial success through well-planned and executed events. With eight years immersed in the music and festival scene, I have a deep understanding of guest preferences, production aesthetics, and the necessary market event and strategies to bring events to life.
In addition to event management, I am skilled in maintaining and pitching to promoters , partners & clients, ensuring mutually beneficial collaborations that enhance both revenue and awareness for the venue. I have built valuable relationships with some international DJs, further enhancing the caliber ofevents I manage.
My combination of passion, experience, and strategic insight makes me a valuable asset in the event management industry, dedicated to creating memorable and profitable events that resonate with audiences and contribute significantly to the business's success.

PORTFOLIO & EXPERIENCE

ULTRA BEACH BALI 2024
Lead Project on the Venue

Event Date : 6-7 June 2024
Project Timeline : April - June 2024
Promotor : Ultra Asia

Key Responsibilities and Achievements:

Cross-Department Communication
Facilitated clear and effective communication between Ultra and internal management across all departments.
Task Coordination
Organized and distributed comprehensive task lists to departments including F&B Service, Kitchen, Bar, Security, IT, Finance/Cashier, HR, Housekeeping, and Guest Relations/Reservations.
Production Timeline Management
Aligned production timelines for AV, festival, operations, and logistics from June 3-5, 2024.
Meeting Coordination
Scheduled weekly meetings and documented minutes to ensure seamless project progression.
Operational Workforce Planning
Managed manning allocations for operational roles such as waiters, runners, bartenders, barbacks, VIP cashiers, housekeeping, and kitchen staff.
IT and POS Integration
Coordinated IT and Ultra teams to implement POS systems and VIP section operations.
Vendor Collaboration
Communicated with vendors to track and align production timelines.
Operational Involvement
Participated directly in operational deck planning to ensure high-quality service execution.
Analysis
Analyzed projected revenue for Ultra Beach Bali, providing management with insights into potential earnings based on event plans and projections.

TYLER ICU 2024
Lead Project on the Venue

Event Date : 20 July 2024
Project Timeline : May - July 2024
Promotor : Prince Entertaiment & Afro Beat Asia

Key Responsibilities and Achievements:

Communication
Communicated project details from Prince Entertainment to all management departments.
Project Mangement
Organized and assigned task lists to F&B Service, Kitchen, Bar, Security, IT, Finance, HR, Housekeeping, and Guest Relations.
Production
Managed production requirements, including sound system specifications, lighting, CDJ, and SFX.
Production Management
Directed production flow (load-in, build-up, load-out) and supervised the production team on event day.
Meeting Coordination
Scheduled weekly meetings and recorded minutes to track project progress.
Operational Workforce Planning
Planned staffing allocations for operations, including waiters, runners, bartenders, cashiers, and housekeeping.
Layout Operation
Designed bar and food station layouts for optimal customer flow and revenue.
Vendor Collaboration
Coordinated production timelines and schedules with vendors.
Operational Involvement
Contributed to operational planning for smooth service execution.
Analysis
Analyzed projected event revenue to provide insights for management.

New Year's Eve - DVLM 2024
Lead Project on the Venue

Event Date : 31 December 2024
Project Timeline : October - December 2024
Promotor : Primuse Live

Key Responsibilities and Achievements:

Cross-Department & Promoter Communication
Acted as a liaison between internal departments and the external promoter to ensure seamless coordination and alignment of goals.
Departmental Task Coordination
Structured and distributed clear task lists across F&B, Security, Guest Relations, and IT teams to support smooth operations.
Production Timeline Management
Coordinated with Northcastle Pro to align vendor loading in/out schedules with internal timelines, ensuring efficient flow and setup.
Meeting Facilitation & Problem Solving
Led and documented regular meetings focusing on event flow, task distribution, and real-time issue resolution.
IT & POS System Integration
Oversaw integration of the POS system with IT support to optimize transaction flow during high-traffic NYE operations.
Vendor Collaboration
Maintained direct communication with vendors to monitor production progress and synchronize timelines across teams.
Operational Deck Planning
Took part in the layout and operational planning of the venue to ensure service quality and logistical efficiency on the night of the event.
Event Layout & Plotting
Designed and plotted the operational layout for the event, ensuring all zones—such as bars, seating, entry points, and crowd flow—were optimized for both guest experience and team efficiency.

Cafe Del Mar Bali (2024 - Currently)
Event Coordinator

Key Responsibilities and Achievements:

Operational Deck Development
Designed a new type of operational briefing deck, providing clear visual layouts and event flow details to streamline communication across all key departments.
Event Business Strategy
Contributed to building the venue’s strategic direction for event-based revenue streams, focusing on long-term scalability and differentiation.
Client-Focused Event Deck Creation
Developed comprehensive event decks that included venue details such as capacity, table layout, parking availability, past event portfolio, venue benefits, marketing exposure, and available equipment—simplifying client decision-making and planning.
Post-Event Evaluation & Analysis
Structured detailed post-event review decks including multi-departmental evaluations, F&B and ticket sales analysis, and comparative reviews for similar event types—supporting continuous improvement for future planning.
Event Partnership Development
Created proposal decks for potential event partnerships, highlighting mutual benefits and positioning Café Del Mar as a high-value collaborator.
Sales & Client Support
Supported the sales team with production and entertainment planning based on client briefs, including sourcing DJs and curating music direction based on target markets and genres.
Entertainment Operations
Assisted in daily entertainment operations at the day club, organizing activations such as DJs and fire dance performances to maintain a dynamic guest experience.
Emergency Music Programming
Prepared curated music playlists to ensure continuous venue atmosphere in case of unexpected DJ cancellations or technical issues.
Strategic Event Consultation
Provided strategic insights to management on budgeting, event market trends, operational flow, and pre-event planning considerations to improve overall performance.
Hospitality & Artist Booking
Researched artists based on genre and market relevance, negotiated contracts and rider requirements, and coordinated bookings that aligned with event objectives and audience profiles.

WORKING EQUIPMENT

• ASUS Zenbook Pro Duo 15 UX582

• Audio-Technica ATH-M30X

• DDJ SB-3 Serato

• Acoustic DS5A Flat 2.0 Speaker Monitor

• GLM 40 BOSCH - Laser Measurement

"I’d walk a million miles just to see everyone smile — until the day I die."

BIOGRAPHY

PORTFOLIO & EXPERIENCE

ULTRA BEACH BALI 2024Lead Project on the Venue

Key Responsibilities and Achievements:

TYLER ICU 2024Lead Project on the Venue

Key Responsibilities and Achievements:

New Year's Eve - DVLM 2024Lead Project on the Venue

Key Responsibilities and Achievements:

Cafe Del Mar Bali (2024 - Currently)Event Coordinator

Key Responsibilities and Achievements:

WORKING EQUIPMENT

ULTRA BEACH BALI 2024
Lead Project on the Venue

TYLER ICU 2024
Lead Project on the Venue

New Year's Eve - DVLM 2024
Lead Project on the Venue

Cafe Del Mar Bali (2024 - Currently)
Event Coordinator